Privacy Statement

Canberra Martial Arts Academy understands the importance of, and are committed to complying with, the Privacy Act (1988) and the National Privacy Principles.

1. Collection of Personal Information

Canberra Martial Arts Academy (“the Academy”) collects personal information such as your name, address, contact details, date of birth, emergency contact information, and payment details when you enroll, participate in classes, or interact with our services. We may also collect health information necessary to ensure your safety during training.

2. Use of Personal Information

Your personal information is used to:

• Manage your membership and participation in classes and events

• Communicate important updates, schedules, and promotions

• Ensure your safety and well-being during training

• Process payments and manage billing

• Comply with legal obligations

3. Consent and Access

By providing your information, you consent to its collection and use for the purposes outlined above. You may withdraw your consent or request access to your personal information at any time by contacting us at contact@thecmaa.com.au

4. Disclosure of Personal Information

We do not sell, trade, or rent your personal information to third parties. Your information may be shared with trusted service providers (such as payment processors) only as necessary to deliver our services, or as required by law.

5. Data Security

We implement reasonable security measures to protect your personal information from unauthorized access, alteration, or disclosure. While we strive to safeguard your data, no method of electronic storage is completely secure.

6. Third-Party Services

Our website and systems may use third-party services for payment processing and communications. These providers have their own privacy policies and are only permitted to use your information as necessary to provide their services to us. In the event of non-payment we may contract out services that involve disclosing your information to other organisations (including legal advisors and collection agents).

7. Children’s Privacy

We collect information about children only from their parent or guardian and use it solely to provide appropriate training and ensure safety.

8. Changes to This Policy

This privacy statement may be updated from time to time. We encourage you to review it periodically.

Enrolment Terms and Conditions

Instruction and Facilities

Under the terms of this agreement, the Canberra Martial Arts Academy is committed to providing competent instructors and suitable facilities for teaching lessons. All class sessions are supervised by qualified instructors who have been personally trained in the procedures and traditions of the Martial Arts. The private tuition rate is $100.00 per hour; however, by enrolling in a regular course, a substantial discount has been granted.

Student Fitness and Compliance

The student represents that they are physically fit to participate in the prescribed instruction and agrees to comply with all rules and regulations of the Canberra Martial Arts Academy, as well as uphold the traditions of the Martial Arts.

Fee Payment and Enrolment

The payer agrees to pay all applicable fees and ensure that sufficient funds are available on the due date. By signing this agreement, the payer is purchasing enrolment at the school for the students listed. Enrolment entitles the students to attend a specified number of classes. Failure to attend the appropriate number of lessons does not relieve the payer of the obligation to pay for enrolment in full. The payment schedule remains unaffected by the lesson schedule or the students’ attendance as listed in this agreement.

Liability Waiver

The payer understands and agrees that the school will not be held liable for injuries, damages, or similar issues that are not caused by or do not result from the negligence of the owners, operators, employees, or persons in charge of the establishment.

Cancellation and Termination

The agreement may be cancelled without penalty or further obligation within 14 (fourteen) days from the date of signing. Notice of cancellation must be provided in writing and emailed to the school. After this period, 14 days’ written notice is required to permanently cancel membership. If no notice is provided, a $100 cancellation fee will apply.

If the student becomes disabled for a minimum of three months during the enrolment term, and this disability is confirmed in writing by a physician, the student has the right to suspend or terminate the agreement.

If the payer moves or changes residence to a location more than 30 (thirty) kilometres from the school or any other school operated by the school owner, termination of the agreement may be permitted for the student concerned, provided written proof of the new permanent address and at least 14 days’ advance written notice are supplied.

Suspension of Membership

Applications to suspend a membership will be considered on a case-by-case basis. The maximum allowable suspension period is one (1) month, and all payments must be current and up to date. Requests for suspension must be submitted in writing to the school prior to the student’s absence. Approval of suspension is at the sole discretion of Canberra Martial Arts Academy.

Payment Processing and Dishonour Fees

If a payment is unpaid, it will be automatically reprocessed before the next instalment due date. Should payment remain unsuccessful, it will be processed with the next instalment on that due date. A dishonour fee of $14.80 will be charged to the payer for unsuccessful payments.

Timetable