Apex BJJ – Comprehensive Terms and Conditions

1. Introduction

These Terms and Conditions ("Agreement") govern the use of facilities and participation in classes at Apex BJJ Pty Ltd (ABN: 73 686 294 566), trading as Apex BJJ, located at 21 Fox Street, Holroyd NSW 2142. By enrolling, attending, or engaging with Apex BJJ, you ("Member") agree to comply with these terms.

2. Membership Options and Payment Terms

2.1 Membership Types

Apex BJJ offers the following membership categories:

Family Membership: For immediate family members residing at the same address.

Adult Membership: For individuals aged 18 and above.

Student Membership: For full-time students with valid identification.

Kids Membership: For children aged 3 years and above.

2.2 Payment Structure

Billing Frequency: Membership fees are billed monthly via direct debit through Ezidebit.

No Lock-In Contracts: Memberships are on a month-to-month basis with a 30-day written termination notice required via email to admin@apexbjj.com.au.

Joining Fee: A $20 fee applies for issuance of a swipe card; otherwise, no joining fee is required.

Casual Visits: Non-members may attend classes at a rate of $20 per session.

2.3 Payment Failures

In the event of a failed payment:

Retry Mechanism: Ezidebit will automatically attempt to process the payment after 3 days.

Late Fee: A $15 late fee will be applied for failed payments.

Suspension of Access: Training access may be suspended until outstanding payments are settled.

3. Training Access and Expectations

3.1 Class Structure

Class Schedule: Classes are organized by skill level and age group.

Open Mat Sessions: Held on Friday evenings and Sunday mid-mornings (11:00 AM), subject to instructor availability and member interest.

3.2 Attendance Policy

Punctuality: Members are expected to arrive on time. Late arrivals may be restricted from participating in warm-ups or drills.

Minimum Age: The minimum age for participation is 3 years.

Late Arrivals: Members arriving more than 15 minutes late may be asked to observe the class for safety reasons.

4. Uniform and Hygiene Standards

4.1 Uniform Requirements

Gi Training: Members must wear a white or blue Gi with Apex BJJ patches.

No-Gi Training: A rashguard with the Apex BJJ logo is required.

Footwear: Appropriate footwear must be worn when off the mat area.

4.2 Hygiene Protocols

Cleanliness: Members must maintain personal hygiene and ensure uniforms are clean.

Infectious Conditions: Members with visible skin infections or contagious conditions are prohibited from training until cleared by a medical professional.

5. Safety, Risk, and Liability

5.1 Assumption of Risk

Inherent Risks: Brazilian Jiu Jitsu involves physical contact and carries inherent risks of injury, including but not limited to bruises, sprains, fractures, and in rare cases, serious injury or death.

Voluntary Participation: By participating, members voluntarily assume all risks associated with training.

5.2 Injury Reporting

Immediate Reporting: All injuries, whether minor or major, must be reported to staff immediately.

First Aid: Basic first aid kits are available on-site. Staff may assist with initial care but are not authorized to provide medical treatment.

5.3 Liability Waiver

Release of Liability: Members release and hold harmless Apex BJJ, its instructors, staff, and affiliates from any claims arising from participation in classes or use of facilities.

6. Code of Conduct and Disciplinary Actions

6.1 Expected Behaviour

Members are expected to:

Respect: Treat instructors, staff, and fellow members with respect.

Integrity: Engage in training with honesty and integrity.

Safety: Prioritize safety during all training activities.

6.2 Prohibited Behaviour

The following behaviours are strictly prohibited:

Abusive Language: Use of offensive language or gestures.

Violence: Physical altercations or aggressive behaviour.

Substance Abuse: Consumption of alcohol or drugs on the premises.

Harassment: Any form of harassment or discrimination.

6.3 Disciplinary Actions

Violations may result in:

Verbal Warning: Issued for minor infractions.

Written Warning: For repeated or serious misconduct.

Suspension: Temporary removal from classes.

Expulsion: Permanent removal from the academy.

7. Membership Termination and Suspension

7.1 Termination by Member

Notice Period: A 30-day written notice is required for membership cancellation.

Outstanding Fees: All fees must be paid up to the termination date.

7.2 Suspension by Apex BJJ

Reasons for Suspension: Non-payment, misconduct, or violation of terms.

Reinstatement: Access may be reinstated upon settlement of dues and resolution of issues.

7.3 Freeze Policy

Medical Freeze: Members may request a temporary freeze due to medical reasons with a doctor's certificate.

Duration: Freeze periods are subject to approval and may be limited.

8. Facility Use and Access

8.1 Operating Hours

Regular Hours: Monday to Friday: 6:00 AM – 9:00 PM; Saturday: 9:00 AM – 3:00 PM.

Public Holidays: The academy may be closed on public holidays; members will be notified in advance.

8.2 Facility Maintenance

Scheduled Maintenance: Regular maintenance may occur; members will be informed of any closures or disruptions.

Emergency Closures: In case of unforeseen circumstances, members will be notified as soon as possible.

9. Media Consent and Promotion

9.1 Use of Likeness

Consent: By entering the premises, members consent to the use of their image and likeness in promotional materials.

Opt-Out: Members may opt out by notifying staff in writing.

9.2 Media Recording

Class Recordings: Classes may be recorded for training or promotional purposes.

Notification: Members will be informed prior to any recording sessions.

Timetable